CASE STUDY
LUXURY RECOGNITION IN RECORD TIME
How ReadyGo delivered Wrike's 2024 President's Club in 10 weeks—saving $98,640 in hotel costs while creating a one-of-a-kind experience.
10 weeks
Planning timeline
$98,640
Hotel savings (≈39%)
84
Travelers supported
4.88/5
On-site support score
4.71/5
Felt recognized
4.65/5
Felt recharged
THE CHALLENGE
With fiscal year closing and winners announced, Wrike needed to execute a premium President's Club on a timeline that typically requires 9–12 months—compressed into 10 weeks. Budget was tight, stakes were high (84 travelers including guests), and the experience had to feel truly celebratory.
OUR APPROACH
Financial Engineering
We treated constraints as design inputs and unlocked savings without diluting the experience.
- Group rate reduction: $44,814 saved.
- Attrition risk strategy and room credits to protect the downside.
- Menu engineering + F&B minimum management to avoid surprise overages.
- Guest-funded shoulder nights reducing Wrike's burden by 40 room nights.
Operational Excellence
Dedicated producer + on-site team orchestrated air, ground, hotel, excursions, gifting, comms, and VIP care.
- Response time to inquiries: "literally in a second."
- "Everywhere we needed them, yet never in the way."
RESULTS
- $98,640 total hotel savings via rate reductions, concessions, credits, and smart policy.
- Delivery in 10 weeks (vs. typical 9–12 months).
- Post-event scores: 4.88/5 on-site support, 4.71/5 felt recognized, 4.65/5 felt recharged.
"A one-of-a-kind event that created memories for a lifetime."
"This company truly went above and beyond for us… their execution was nothing short of flawless."
KEY TAKEAWAYS
- Finance: predictable spend and real savings without cutting experience.
- Sales: winners felt recognized and recharged; momentum carried post-event.
READY TO DESIGN YOUR WINNERS' TRIP?
Get a 15-minute consultation—budget levers, timeline, and a sample budget vs. actual tailored to your company.