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FOR FINANCE LEADERS

EVENT BUDGET CONTROL—WITHOUT KILLING THE MAGIC

Predictable spend. Transparent fees. Risk under control. ReadyGo pairs finance-grade governance with world-class experiences your sellers talk about all year.

Book a 15-min finance review
Transparent flat feeApproval gates & audit trailGoogle and Microsoft SSO

RESOURCES

WHY CFOS LIKE WORKING WITH US

We engineer savings, set approval guardrails, and keep you continuously informed—so you can say yes to unforgettable experiences without surprises.

10%

Transparent Economics

Simple 10% flat project fee. No hidden markups. Sourcing-only option nets to $0 via hotel commission.

$0

Budget Control

Live budget tracking with weekly forecast vs actual. Nothing moves without your approval.

100%

Approval Gates

Clear caps and checkpoints across hotel, F&B, excursions, gifting, and contingency.

1

Risk Management

Single master agreement with ReadyGo. We handle all vendor contracts and COIs.

$98K

Proven Savings

$98,640 saved on Wrike's President's Club through rate negotiations and strategic planning.

99.99%

Enterprise Security

SSO, role-based permissions. 99.99% uptime.

HOW WE KEEP SPEND IN BOUNDS

  • Hotel & DMC RFPs with hard comps; we leverage scale for rate reductions and concessions.
  • Attrition clauses and room credits to reduce risk on unused nights.
  • Date & flight pattern analysis to shift into lower-cost windows without hurting the experience.
  • Menu engineering and F&B minimum management to avoid surprise overages.
  • Guest-funded shoulder night program to reduce your room-night burden.
  • Weekly budget reviews and proactive flags on any increase to maintain control.
SAMPLE BUDGET VS. ACTUAL

See real numbers from our last event showing rooms, F&B, activities, ground, gifting, AV, and contingency with variance and savings line-items.

[Budget comparison table/image placeholder]
Estimate with the Budget Calculator

CASE IN POINT: WRIKE

10-week turnaround, luxury experience, and $98,640 in hotel savings via rate reductions, attrition strategy, room credits, and creative upgrades. On-site support rated 4.88/5.

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[Event photos or budget screenshot]

FINANCE FAQ

How do you prevent budget creep?▼
We set caps and approval gates by category, maintain a shared live budget with weekly forecast-vs-actual, and flag variances early. No vendor contract is signed without your approval.
What's your pricing model?▼
A simple 10% flat project fee that includes on-site support. In rare cases we can offer sourcing-only at $0 net to you via hotel commissions when appropriate.
Can you work with our travel policy and preferred vendors?▼
Yes. We adopt your travel policy and start with your vendor list. We'll run RFPs to add leverage and improve terms while keeping control in your hands.
What about security and data access?▼
Our platform supports Google & Microsoft SSO, role-based permissions for Admins, Executives, Employees, and Guests. Uptime target is 99.99%.

GET A 15-MINUTE FINANCE REVIEW

Walk through budget levers, approval gates, and a sample budget vs. actual. Leave with a clear plan to control spend without sacrificing experience.

Book nowTry the Budget Calculator